Desk booking

Desk booking software for the modern office

Looking for a desk booking system with a simple setup, easy employee onboarding and hassle-free adoption? Trust the leading solution for booking desks.

Desk booking Robin UI

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Book desks automatically

Set your in-office schedule

Enter the days of the week you go into the office in Robin or sync it through our Google Calendar integration.

Setting your in-office schedule in Robin

Let AI book your desk

Using data from past bookings and preferences, we choose the best desk for your employees and book it automatically.

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Share your desk reservations

Empower teams to share via Microsoft Teams, Slack or email about when you’ll be in the office and where.

Sharing your desk in MS Teams

Give your teams a desk booking app they’ll actually use

Booking hot desks for the day? A breeze. Empower teams on in-office days with an easy-to-use tool for reserving a seat and navigating the office.

Booking a desk with Robin
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A user-friendly mobile app

Provide teams with a simple way to preview desk availability, book seats and see who will be in the office from their Android or iOS smartphone.

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Book desks directly in Slack, Teams or Outlook

Empower users to reserve desks and share bookings from your company's preferred communication platform.

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Multiple ways to check-in

Access a range of check-in options, including QR codes, access control integrations, automatic WiFi check-in and more.

The floor plan is super intuitive  – saves so much time.
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Governmen Administration, Mid-Market
“The user interface is fantastic and easy to navigate.”
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Robin desk booking analytics charts

Analyze office booking data

Desk analytics offer a window into office activity and areas for improvement in your office seating. Use your unique data to create better experiences and avoid wasted space.

Make collaboration easy with real-time, interactive maps of your office

Did you know that 90% of in-person interactions occur at a desk? Encourage more collaboration with key features like mobile desk booking, maps with real-time office activity and more.

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Flexible hot desk booking software

Drive easy and accessible days in the office with better desk management.


Office layouts

Our intuitive maps make it easy to test new layouts and visualize capacity. This adaptable layout allows you to easily change your office floor plan.

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Assigned desk sharing

Assign one desk to multiple employees based on their work schedules, which will help you make the best use of your space.


Custom permissions

Control who has access to book what desks in the office. Clearly show what is and isn’t available on your digital map.

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Multi-day booking

Reserve your desk for multiple days at once. Enable teams to secure available desks on the days they most want to work on-site.

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Real-time view of who’s checked into the office

Empower teams to see where a teammate is sitting, and if their favorite spaces are available on our web dashboard or mobile app.

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Custom data dashboards

Create custom dashboards and make data-driven decisions about your space and how you resource it in the world of hybrid work.


Seat assignments

Assign seats to employees who need a permanent desk, designate team pods, and create the right floor plan for your company.


Visitor bookings

Book a desk for visiting guests, keep track of who is coming in and out of the office and provide a welcoming visitor experience.

A workplace partner you can trust

Since 2014, we’ve helped companies of all sizes get their office resource booking right. Partner with a platform that will scale with you.
desks booked


Manage your office resources at scale

Integrate with the apps you know and love for simple, streamlined scheduling. Robin’s desk booking software integrates with leading solutions, like:

Microsoft Outlook

Keep events in sync, book the right rooms for your meetings and reserve desks directly in the Microsoft Outlook add-in.

Outlook add-in desk booking UI

Microsoft Teams

Book desks and share reservations within the app.

Microsoft 365

Assign standard user permissions infor setup and Robin admin access.

Google Workspace

Set up SSO with Google Workspace and start booking desks right away.


Share desk bookings directly inso teams can better coordinate office days.

It's time the office worked for you

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5 stars
Enterprise leader
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5 stars
Best support
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5 stars
Best functionality
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5 stars
Best ease of use
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Manage meeting rooms

Say goodbye to meeting room madness and efficiently reserve the rooms you need.

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Analyze office insights

Stop guessing and start acting with office and resource utilization data.

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Effortlessly welcome visitors

Simplify the process of welcoming visitors to the office.


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