Appspace vs. Robin

Q: Is it easy to switch from Appspace to Robin?

Yes. Switching to Robin is designed to be straightforward and low-friction. Our team supports a smooth transition from your existing platform, even if you’re currently under contract, with implementation guidance, data onboarding support, and preferred pricing for qualified organizations.

Q: What does onboarding and support look like during the switch?

You’ll get a clear implementation plan, a dedicated point of contact, and hands-on training from day one. The goal is to launch quickly, minimize disruption, and help both admins and employees adopt the platform with confidence.

Common Challenges

Sound familiar?

Appspace customers come to us with the same four problems:

Booking feels bolted on

With Appspace: Reservations and wayfinding sit inside a comms platform. Simple bookings work, but complex hybrid patterns were never the focus. Your team ends up working around it.

With Robin: Robin is purpose-built for the day-to-day coordination of people, spaces and meetings. Booking is the core of the product, not an extension of it.

Aggravated woman on phone while looking at laptop

Can’t answer the big questions

With Appspace: Dashboards show activity, but not the utilization depth you need for real estate or cost decisions. Leadership asks, and you’re left guessing.

With Robin: See seat usage by department, manager or a custom grouping. Spot overflowing areas and consolidation opportunities.

Adoption lives on the screens

With Appspace: Engagement comes from displays and announcements. Employees see what’s happening in the office, but they don’t plan their week there.

With Robin: Employees book a desk in one sentence from the AI assistant they already use. Robin picks the right seat near the people they want to sit with. No new app or login.

One platform, stretched thin

With Appspace: It already runs your signage, so adding the workplace seems easy. But workplace tools inside a broad comms platform rarely get the depth operations teams need.

With Robin: Set a hybrid seat ratio, plan where teams sit and publish a stack plan straight back to Robin. Built to run the office, not just talk about it.

Switch to Robin

Compare the Benefits

Why companies choose Robin over Appspace


Built for	Built to run the workplace Purpose-built for the daily coordination of people, spaces, meetings, and workplace operations.	Built to broadcast A comms and signage platform first. Workplace tools sit inside a much broader product.
Space booking	Designed for hybrid Desks, rooms, and meetings managed together, built around how hybrid teams actually come in.	Booking as an extension Reservations and wayfinding extend the messaging platform. Complex hybrid patterns aren’t the focus.
Employee adoption	Part of the daily routine Employees book a desk in one sentence, and Robin seats them near the people they want to sit with.	Engagement tied to screens Adoption depends on displays and announcements, not on how employees plan their week.
Analytics	Insights that drive decisions See seat usage by department or manager, spot overflow, and find consolidation opportunities.	Reporting that stops short Dashboards and AI queries show activity, not the utilization detail real estate decisions need.
AI	AI where you already work The first workplace platform in Claude. Plan seating and publish a stack plan with no new app or login.	AI inside its own platform Answers workplace questions, but only for people who go into Appspace to ask.
Cost	Clear cost from day one Onboarding, a dedicated CSM, and core integrations are part of the plan, so the price you see is the price you pay.	Costs that stack up Users, devices, and modules add up fast. Premium support, implementation, and integration work can push first-year cost well above the license fee.

Built for

Built to run the workplace

Purpose-built for the daily coordination of people, spaces, meetings, and workplace operations.

Built to broadcast

A comms and signage platform first. Workplace tools sit inside a much broader product.

Space booking

Designed for hybrid

Desks, rooms, and meetings managed together, built around how hybrid teams actually come in.

Booking as an extension

Reservations and wayfinding extend the messaging platform. Complex hybrid patterns aren’t the focus.

Employee adoption

Part of the daily routine

Employees book a desk in one sentence, and Robin seats them near the people they want to sit with.

Engagement tied to screens

Adoption depends on displays and announcements, not on how employees plan their week.

Analytics

Insights that drive decisions

See seat usage by department or manager, spot overflow, and find consolidation opportunities.

Reporting that stops short

Dashboards and AI queries show activity, not the utilization detail real estate decisions need.

AI

AI where you already work

The first workplace platform in Claude. Plan seating and publish a stack plan with no new app or login.

AI inside its own platform

Answers workplace questions, but only for people who go into Appspace to ask.

Cost

Clear cost from day one

Onboarding, a dedicated CSM, and core integrations are part of the plan, so the price you see is the price you pay.

Costs that stack up

Users, devices, and modules add up fast. Premium support, implementation, and integration work can push first-year cost well above the license fee.

Switch with confidence

Robin is the workplace operations platform employees adopt, leaders trust, and IT can confidently support.

Native booking across your existing apps and daily workflows

Reserve desks and rooms directly in Microsoft Outlook and Teams, Google Calendar, and Slack. No new apps or workflows to learn.

Hands-on onboarding with zero guesswork from day one

From day one, you’re paired with a dedicated CSM, tailored onboarding, and hands-on training - so the transition is smooth and supported.

Enterprise-grade integrations that don’t break or slow teams down

Connect seamlessly with Active Directory or Okta for identity, Outlook and Google for calendars, and ServiceNow for workflows.

Switch to Robin

Before Robin, desk bookings and room scheduling all took extra steps. Now it just works. Our team can focus on people instead of processes.

Nikki Ellis

Office Manager, ezCater

Frequently Asked
Questions

Is it easy to switch from Appspace to Robin?

Yes! Switching to Robin is designed to be straightforward and low-friction. Our team supports a smooth transition from your existing platform, even if you’re currently under contract, with implementation guidance, data onboarding support, and preferred pricing for qualified organizations.

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What does onboarding and support look like during the switch?

We’ll work together on defining a clear implementation plan, a dedicated point of contact, and hands-on training from day one. The goal is to launch quickly, minimize disruption, and help both admins and employees adopt the platform with confidence.

What if we’re still under contract with Appspace?

That’s what our buyout offer is for. Robin will prorate your first year to reduce overlapping costs on qualifying purchases. Talk to your rep about specifics.

Will employees actually use it?

Robin works inside Outlook, Teams, Google Calendar, and Slack. Employees don’t have to learn a new app or change their workflow. That’s why adoption rates are high from day one. If your team has stopped using Appspace, they haven’t stopped using Outlook or Google. Robin meets them there.

Still asking Appspace to run your office?